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CHAP5.DOC
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1986-01-15
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SEARCHING
CHAPTER 5 - SEARCHING
SEARCH COMMAND
Edit >Search< Print Files Utilities Quit
Search file
Once a file has been opened, you may search it for any combination of
three or more characters by pressing [S] in response to the Main
Command Menu. If there are two or more files opened, the program will
list the files and ask you to select one to begin the search with.
Type the number of the file.
If only one file is opened, you will not be asked to select a file.
After you have selected a file for searching, or the program defaults
to the only open file, the following screen will appear:
---------------------------------------------------------------
|Search: FILENAME |
|---------------------------------------------------------------|
|Field Search key |
| |
|Global |
|Field A name |
|Field B name |
|Field C name |
|Field D name |
|Field E name |
| |
| |
| |
| |
| |
| |
| |
|Type search key(s) and press <Enter> |
|<F1> Help <F2> Browse <F3> Erase keys <F4> Options <Esc> quit |
---------------------------------------------------------------
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<F1> gives you a brief summary of search commands.
<F2> is used to browse through a file without specifying a search key.
<F3> erases any previous search keys. The keys may be edited by using
the insert and delete keys and by overtyping.
<F4> is used to specify Search Options.
<Esc> returns you to the Main Menu.
SEARCH OPTIONS
Press <F4> in response to the "Search Key:" prompt to specify search
options. The Search Option Window will be displayed and the Search
Options Menu will be displayed at the bottom of the screen:
---------------------------------------------------------------
| |
|---------------------------------------------------------------|
|CURRENT SEARCH OPTIONS |
| |
|DISPLAY: Page of text |
| |
|OUTPUT FILE: |
| |
|OUTPUT TO: Screen |
| |
|COUNT: Display count of records found |
| |
|SEARCH MODE: Manual |
| |
| |
| |
| |
| |
| |
|>Display< File Output Count Mode Quit |
|Page Topline |
---------------------------------------------------------------
DISPLAY FORMAT
The Page Display Format displays one record at a time. The Topline
Display Format lists the record number and first line of each record
found during a search.
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SEARCHING
OUTPUT FILE
You may specify the name of a file to which you can output (write)
records found during the search. The file may be a 3by5, ASCII,
WordStar or WordPerfect file. Records output during a search are
appended to the end of the output file.
OUTPUT MODE
As each record is located during a search, the record is displayed
on the screen. During a manual search (see below) you may direct
that the record be printed or that it be written to an output file.
The Output Mode Command allows you to automatically print and/or output
to a file each record as it is found. For example, you can direct
that as each record is found during a search, it will be displayed
on the screen and printed.
COUNT
A count of the number of records that match the search key is kept
for each search. Normally the count is displayed at the end of the
search. You may bypass this display by typing [N] in response to
the Count Command
MODE
The search procedure may be manual (the program stops after each record
is found and displayed) or automatic (the entire search is performed
without pausing). The automatic mode is useful for printing select
records, counting the number of hits in a file, and for copying records
to the output file.
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3by5
SEARCH KEYS
SINGLE SEARCH KEYS
A single search key can contain one or more characters. For example
"cart", "carton" and "arto" are all valid search keys that will locate
the word "carton". Any one search key may be up to 60 characters in
length. If a search key is three or more characters in length, the
index is used and the search is very rapid. If the search key is less
than three characters in length, each source record is searched
sequentially, resulting in somewhat slower searches.
To initiate a search, type a search key and press <Enter>. For
example, typing [adams] <Enter> will initiate a search for all records
that contain the name Adams.
MULTIPLE SEARCH KEYS
Records that contain two or more keys may be found by using the logical
operators "AND" (&) or "OR" (|). The "AND" operator is represented
by the ampersand (&). The "OR" operator by the vertical bar(|).
For example, to search for records with the terms "computer" and
"Basic", type [computer&basic] <Enter> in response to the "Enter Key:"
prompt. Only records with both terms "computer" and "Basic" will be
found and displayed.
Typing [computer|basic] <Enter> will locate all records that contain
either the term "computer" or "Basic" or both "computer" and "Basic".
Typing [computer&basic|computer&fortran] <Enter> will locate all
records that contain either the terms "computer" and "Basic", "compu-
ter" and "FORTRAN", or both "computer" and "Basic" and "computer" and
"FORTRAN".
MULTIPLE FIELDS
If the file you are going to search has two or more fields, you can
specify that a key be present in a particular field, search the
record globally without regard to fields, or search globally for one or
more keys and at the same time search specific fields for other keys.
You may also combine keys in searches.
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SEARCHING
For example, a file with three fields:
FIELD A: NAME
FIELD B: HOME (home address: street, city, state and zip code)
FIELD C: WORK (business address: street, city, state and zip code)
The following searches may be performed:
1. Find all records with the name John Smith in the name field
and the word township anywhere within the record.
Field Search key
Global township
NAME: John Smith
HOME:
WORK:
2. Find all records of all John Smiths or Jane Jones who live
in Philadelphia.
Field Search key
Global
NAME: John Smith|Jane Jones
HOME: Philadelphia
WORK:
3. Find all individuals who live in Maryland and work in the
District of Columbia
Field Search key
Global
NAME:
HOME: Maryland
WORK: Washington|District&Columbia
In this example the address may have been entered as
Washington DC or District of Columbia. The search will find
either District&Columbia or Washington.
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3by5
SEARCH MENU COMMANDS
>Search< Edit Key Forward Backward Goto Print Write Quit
Continue search
While searching, the program displays the above Search Command Menu.
At any time during a search, you may press <Esc> or [Q] to abort the
search. To issue any other command you must wait until the program
has found a record and one of the commands is highlighted.
SEARCH COMMAND
>Search< Edit Key Forward Backward Goto Print Write Quit
Continue search
If the Manual Search Option is in effect, the program will stop after
each record that matches the search key is found and displayed. Press
[S] to continue the search.
EDIT COMMAND
Search >Edit< Key Forward Backward Goto Print Write Quit
Edit record
The Edit Command lets you edit the current record (i.e. the record last
displayed during the search). When you are finished editing, you are
returned to the search. The Edit Command may also be used to scroll
through large records that are partially displayed on the screen during
a search. In this case, just abort the editing when finished.
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SEARCHING
KEY COMMAND
Search Edit >Key< Forward Backward Goto Print Write Quit
Display search key
Press [K] to display the current search key (if, for example you do
not remember what you entered). The search key will be displayed, and
the program will prompt you to press any key to continue the search.
FORWARD AND BACKWARD COMMANDS
Search Edit Key >Forward< Backward Goto Print Write Quit
Move forward to next record
The Forward Command moves you forward one record each time you press
[F]. The Backward Command moves you back one record at a time. The
Backward Command does not allow you to move backward in a non-3by5
file.
GOTO COMMAND
Search Edit Key Forward Backward >Goto< Print Write Quit
Go to a record
The Goto Command allows you to jump directly to any record in the
file. Just press [G]. The program will then prompt you for the number
of the record.
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PRINT COMMAND
Search Edit Key Forward Backward Goto >Print< Write Quit
Print current record
The Print Command allows you to print the most recently displayed
record to your computer's printer. After you press [P] a "P" will
be displayed in reverse video in the upper right corner of the screen
indicationg the record is being printed. It will remain there until
you continue the search for another record. Each time you press [P],
the current record will be printed.
WRITE COMMAND
Search Edit Key Forward Backward Goto Print >Write< Quit
Write current record to output file
The Write Command allows you to copy records from a 3by5 file to the
current Output File (as defined by the Search Options). If no Output
File has been specified, the program will inform you. Each time you
press [W] a copy of the current record is written to the Output File,
and the program displays a "W" in reverse video in the upper right
corner of the screen.
QUIT COMMAND
Search Edit Key Forward Backward Goto Print Write >Quit<
Quit search
The Quit Command allows you to stop a search after a record has been
displayed. Press [Q] to end the search. Alternatively, you may press
<Esc> to stop a search.
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